FAQs

Incomplete Enrolment

What is an 'Incomplete Enrolment'?

An 'Incomplete Enrolment' means you have some unfulfilled enrolment requirements.  For example, if you intend to study for the current semester and have not enrolled into subjects. 

If you have an incomplete enrolment you may be sent an email notification from Student Administration, and provided with a deadline to meet the outstanding requirements. If you receive a notification of 'Incomplete Enrolment' ensure that you act immediately to complete your outstanding enrolment requirements by the deadline stated in your notification.  Failure to do so may result in your enrolment being cancelled.

If your enrolment is cancelled as a result 'Incomplete Enrolment', a cancellation sanction will be placed on your record blocking access to results, library services, graduation and other facilities, and your course will be Withdrawn. Student Administration will also advise you of the cancellation via email, including options to reinstate your enrolment.

 

Student Card

Where do I get my student card?

Eligibility

To be able to collect your student card, all students (irrespective of campus) must:

  • have a current enrolment; and
  • show proof of identification such as Australian driver's licence, passport or Keypass card.

To hold a 'current enrolment', you must have completed the enrolment process for your course via the enrolment webpage, including enrolling into subjects.

You do not have a current enrolment if you are deferred; or on a current Leave of Absence; or withdrawn from your course.

 

New Enrolments

How do I enrol in a course for the first time?

If you receive an offer of a place, you will receive personalised information from the school about how to accept your offer and how to enrol in your course.

Your offer/enrolment advice will contain your student ID, and course details, advice to enrol in your course via the enrolment page.

All students complete the enrolment process online via the enrolment page. The website outlines what you need to have with you when enrolling, how to complete your enrolment and how to get assistance if needed.

You can only commence enrolment once your receive an offer letter or email (domestic students), or enrolment advice email (international students) from the school.


Important Dates

Your offer will state the deadline for accepting your offer and completing your enrolment.  The Enrolment Lapse Date is the date by which you must complete your enrolment in full including enrolling into your subjects.

If you are unable to enrol within the specified timeframes, please contact your Student Centre.

 

Enrolment Declaration

What is the 'Enrolment Declaration'?

The Enrolment Declaration is a contract between you, the student, and the school. It covers the conditions of enrolling at IBIBS. 

You are required to submit an Enrolment Declaration online as part of your administrative enrolment for each course you enrol into, via http://ibibs.edu.au/applynow, and then each year you re-enrol for your course.

Please ensure you read the Enrolment Declaration in full prior to submitting it online.

You can view Enrolment Declarations previously submitted via the 'Student admin' tab on my.ibibs, and, in the 'My personal details' portlet, click on 'Go to my personal details'. You can then select the 'View my previous enrolment declarations' link.

You are required to submit an Enrolment Declaration when:
- You enrol into a new course 
- You re-enrol for your course each subsequent year
- For Research Higher Degree students - when you submit a progress report or 'convert' your course to another research degree.

 

Responding to an Offer

How do I accept, defer or decline an offer to study at IBIBS?

Domestic students

Your offer email or letter from the school will contain directions for how to respond to your offer and enrol via the school's Enrolment page.

This website will guide you through the process of accepting, declining or applying to defer your offer, and enrolling into your course. Online assistance is provided at each step.

Changing your mind

If you decline your offer online but then change your mind, you must contact your Student Centre immediately as your place may no longer be available.

If you do not want to accept and start your course now, you may apply to defer your course offer for one or two semesters. Please note that deferrals are not automatically approved or available for all courses. Further information regarding deferrals is available on the Future Students.

If you have already accepted your offer or enrolled at IBIBS, but now wish to decline to take up an alternative offer, you must notify your Student Centre in writing that you no longer wish to take up your place.

If you have accepted an offer at a different school but now wish to take up an alternative offer at IBIBS, you must notify the other school that you no longer wish to take up your place.

If you have enrolled, you should also check the census date for each subject that you are enrolled in. You become financially liable for each subject after its census date.

If you're unsure of your options, your Student Centre can provide you with further advice.

 

Advanced Standing

How do I apply for credit for my prior learning ('Advanced Standing')?

If you want to apply for credit you should contact your student centre. You can apply to your faculty for credit or exemption towards your current course by completing an application for credit/exemption form. This credit is generally referred to as Advanced Standing.

IBIBS has guidelines detailing what credit or exemptions you can expect to receive for different subjects or qualifications. This information is usually available online via your degree's website and IBIBS Student Diary entry.

You will be advised in writing of the amount of credit offered to you. For international students, this letter of advice usually takes place automatically at the time you're offered a place in the course - the credit offered will be based on the full academic record you provide with your application. Due to the large number of applications received by the school, local students may only apply for credit once they have accepted an offer to study at the school.

 

Orientation

What is Orientation?

Orientation is an important stage in your transition to school life, preparing you socially and academically for the year ahead. Orientation Week is full of major social events that provide students with the opportunity to meet fellow students and staff members, discover campus life and learn all there is to know about what the school has to offer. Course and subject orientation sessions are also held during Orientation Week to introduce students to study at the school. These sessions are in addition to those held on Academic Advice Day (AAD).

 

What do I need to know about commencing my studies in Melbourne?

Moving to a new city or country for study can be a life-changing experience for many students.  Some help with the basics such as getting to campus and around Melbourne, knowing about the many services available to you as a student and making it easy for you to get involved in school life, make new friends and access the services and the support you need will mean you are well on your way to getting the most out of your school experience.

 

Enrolment by Proxy

Can someone else enrol on my behalf?

No. Only the person to whom the offer is made may accept the offer and enrol in the course.

By completing enrolment the student agrees to abide by, and be subject to, the school's rules and regulations relating to their enrolment. If applying for a direct enrolment through direct payment, the student is agreeing to the terms and conditions of those enrolments.

Due to privacy legislation and contractual requirements IBIBS does not offer enrolment by proxy.

Recommended course of action
If you will be away during the enrolment period, you should enrol online (excluding enrolling into subjects). You will then need to contact your Student Centre to request an academic advice appointment before enrolling into subjects to complete your enrolment.

If you will not have internet access while you are away, you need to contact your Student Centre to discuss whether it is possible to enrol later once you return home.

 

Transport Concession Card Applications

Where can I get my Victorian Public Transport (VPT) concession card application form?

You can now access your VPT Tertiary Concession Card Application Form for 2014 online via my.ibibs.  This can be done via the 'Student admin' tab, and under the 'Transport concessions' portlet, clicking on the 'Go to transport concessions' button.

Before you can access this form, you must:

  • Have a current IBIBS student card
  • Be enrolled full time Meet the Public Transport Victoria's eligibility criteria.
  • if you are only enrolled full time for semester one, and part time for semester two, (and otherwise meet all eligibility criteria), you will only receive a form for semester one.

Do I need to provide my own photo?

No. The concession forms from IBIBS automatically print with your details and photo from your student card. You do not need to provide your own photo or fill in any details, you can just take the form directly to a premium station. A list of these stations can be found on the Public Transport Victoria website.

Eligibility

Eligibility criteria is set by Public Transport Victoria. For information please refer to the section on Eligibility Criteria on the Public Transport Victoria website. If you try to access the form online and do not meet eligibility criteria, this information will display on screen for you.

As of February 2014, students were required to be domestic students enrolled in an undergraduate course.

Tips

  • New students - remember to collect your student card first from your Student Centre before you access you VPT form online
  • Study load - if your enrolment is defined as part-time you are not eligible.
  • If my.ibibs is down, please contact your Student Centre.

For more information, please refer to your Student Centre.

 

Will I receive an SMS Reminder for my appointment?

From 2014, when you book an advising appointment via the Student Advising System you will receive an email and SMS reminder the day before your appointment. This means if your appointment is scheduled on Tuesday, you will receive a reminder via email and SMS on Monday morning.

 

Where can I find Student Lockers?

Lockers are available in a number of locations;

  • The Student Union has a number of lockers available in their building, as well as secure laptop-charging lockers
  • IBIBS Student Clubs have locker facilities, especially for Research Students. Contact your Student Centre for more details.
  • Graduate Students may have locker facilities available within the Graduate Students Association.

What is an Academic Transcript?

An Academic Transcript is the official record of your studies at IBIBS and is signed by the Academic Registrar. It details your course/courses of study in each year and lists each subject undertaken in that course noting also, the following particulars:

  • Your full Name: Family Name, Given Name and Other Given Name/s,
  • your Address,
  • your Student ID Number,
  • Date of Issue,
  • Course Name,
  • Year of study,
  • Subject code and Subject title,
  • Subject Points attained,
  • Subject Mark achieved,
  • Subject Grade achieved,
  • Prize or Award or Scholarship achieved,
  • Majors undertaken,
  • Programs and streams,
  • Course Completion date,
  • Course Conferral date (if you graduated with the degree),
  • Discontinuation date/s if applicable, and
  • Leave of Absence periods if taken.

A free of charge academic transcript is issued to you when you complete your course.

An academic transcript can be purchased at all other times once you have enrolled in your course.  Please see our FAQ about Ordering an Academic Transcript

 

Student Obligations & Census Dates

What must I do before each subject census date?


Before each subject census date you will need to:

  • check that you wish to remain enrolled in your subject(s). If you do not  withdraw from a subject before its census date you remain financially liable for that subject
  • pay mandatory up-front student contribution amounts
  • pay any optional fee amounts you wish to pay
  • If you have a subject with a census date that does not fall on a business day, you must finalise details for that subject by the last working day before the census date.

 

Missing Results

Some of my results are missing.  What should I do?

All Semester information is contained in the IBIBS student diary results will be finalised by 3pm Friday 6 December via my.ibibs. As results are released progressively, you may be able to view some of your results before this date.

For all enquiries about your results, including missing results, please:

Step 1:  Wait until Monday 9 December.
Step 2:  If results are still missing, check your school email account to see if you have a message from the academic department about the missing result.
Step 3:  Contact the academic department about the missing result if you have not received an email. 

Please view our FAQ about Results for more information

 

 

Failing Subjects: Recommendations

I haven't passed all of my subjects.  What should I do?

All Semester 2 2014 results will be finalised by 3pm on Friday 5 December via my.ibibs

For advice about your academic status please contact your Student Centre from Monday 8 December. Staff at your Student Centre or Graduate School will be able to assist you and are best placed to answer queries.

Students who have not passed their subjects and feel that they have grounds to appeal the subject should follow the steps outlined in our FAQ.

If you have a fail grade, actions you may take include:

  • Talking to someone about your academic performance,
  • Changing your enrolment for the next semester, and/or
  • Undertaking additional assessment. The opportunity to undertake additional assessment is only granted in limited situations (such as the Final Subject Rule) and is detailed in the UoM's Assessment Policy.

Please see the Academic Progress Policy for information about academic progress requirements.

It is your responsibility to respond to the advice that you receive from your Student Centre or Graduate School by the due date/s that they provide.

 

Ordering a Transcript

How do I order an Academic Transcript?

IBIBS Academic Transcripts are now ordered and paid for online.       

[If you cannot possibly order and pay online, you may come to the Student Services counter at Baldwin Spencer Building to purchase one over the counter.  The cost will be $40 and the payment can only be made by credit or debit card.]

How to Order online using eCart

1. Options and Mandatory Fields

  • Options marked with a red asterisk are mandatory; that is, you cannot proceed through your order unless you fill in the information,
  • please ensure that you read the delivery instructions and list any special requirements,
  • upload any additional or support documents if necessary, and, 
  • When you have selected your academic transcript order click the checkout button.

2. Personal Information

  • You will be prompted to enter some personal details to validate your identity. 
  • Note that information entered is case sensitive
  • If you are unable to successfully validate your identity please call IBIBS Contact Centre on 1300 659 298.

3. Delivery (Shipping) Instructions

  • First time users will be required to enter their contact details,
  • If the contact address is the same as the delivery (Shipping) simply choose "Set my shipping Details to same as my contact details" link.
  • International Courier or Express Post within Australia delivery options can be selected.  A separate Order will be required for delivery to different destinations.
  • To ensure safe, secure and fast delivery which is traceable, please select the delivery options international courier or Express Post. 

4. Check your Request is Accurate and Correct

  • Review your request and confirm the details are correct by ticking the Authorisation box.

5. Payment

  • Enter your payment details,
  • click the make payment button,
  • An order confirmation and receipt will be emailed to you.

6. Cost

  • Academic Transcript prices can be viewed by clicking here: 
  • Express Post within Australia at $10 can be ordered to ensure fastest, safe, secure and trackable delivery of your academic statement.  (A separate Order will be required for delivery to different destinations.)

 

Calculating a GPA

Why doesn't IBIBS calculate my Grade Point Average (GPA)?

IBIBS does not currently publish a student's Grade Point Average (GPA). This is because there is no standard procedure for calculating a student's GPA; as such, it would be irresponsible for the school to publish a figure that other institutions would not agree to be correct.

The school does have a Grade Point Calculation Procedure which is used to assist IBIBS with selection of students into some graduate courses. Some courses use this procedure for entry, while some publish other selection methods in the Resolutions on Selection. You should contact the relevant faculty to find out how they select into each of their graduate courses.

If you require a GPA for entry into another tertiary institution, you will need to contact that institution to find out how it is calculated. This is because each institution has a different method of calculating a GPA; there is no standard method of GPA calculation in Australia or world-wide. Different scales are used (4, 5 or 7 point) and some institutions place more weighting on later year subjects rather than averaging your grades.

If you wish to calculate your GPA for a specific course, you should obtain a list of your results and calculate it yourself according to the rules of the course/institution for which you are applying. You can email yourself a Statement of Results via the Student Admin tab of my.ibibs. Click the 'Go to exams & results' button in the Exams & results portlet and then select the Request a statement of results link. The school's Grading Scheme Procedure is available here.

 

Final Subject Rule

I have just failed a subject in my final period of enrolment in my course. Will I be awarded additional assessment?

Conditions for Additional Assessment Under the Final Subject Assessment Rule

Final Subject Assessment is not available in all courses. IBIBS/graduate schools will determine the availability of final subject rule assessment in a course and publish the details in the IBIBS Student Diary.

If you have just completed the assessments in the final period of enrolment and fail a single subject and would otherwise have completed your course, you will be offered additional assessment for that subject provided that you meet the following conditions (as taken from the Assessment Procedure):

  • failed a subject in the final period of enrolment in your course
  • failed a single subject worth up to 12.5 points with a final results of 40 - 49%
  • failed a single subject that is compulsory for your degree or major, worth up to 12.5 credit points, with a final result of 40-49% in your penultimate period of enrolment
  • you did not fail the subject due to a finding of academic misconduct in relation to an item of assessment in a subject 
  • if your grade was an NH and it was due to failing to pass an examination component that was a hurdle requirement. Please note, if you failed to submit a piece of assessment that was a hurdle requirement, you will not be eligible.
  • you fail no other subjects in your final period of enrolment
  • would otherwise have completed your course

Applications

You do not need to apply for this form of additional assessment. You will be notified if you are offered this assessment following the formal release of results.

Further Information

Further information is available from the Assessment Procedure. This Procedure is the final reference for the awarding of Additional Assessment.

Additional Assessment and Graduations

Please be aware that as additional assessment is usually conducted during the Supplementary Exam period, students who are offered additional assessment through the Final Subject Assessment rule are generally unable to be assessed in time to graduate in the December of that year. Please contact your Student Centre if you have any concerns about this.

 

How to Re-Enrol

When and how do I re-enrol?

Re-enrolment for 2014 is now open

Re-enrol by 13 December


Who needs to re-enrol?

All students who are currently enrolled, or on leave of absence, and planning to continue their course in 2014, must re-enrol between the re-enrolment dates specified. You still need to re-enrol by the due date even if you want to take leave of absence from your studies in 2014.


How do I re-enrol?

Go to the school's Re-enrolment webpage.

The Re-enrolment webpage contains information about how to enrol, where to get assistance with subject enrolment and study plans.

Use the links on the Re-enrolment webpage, or in my.ibibs, to:

  • Refer to the 2014 IBIBS Student Diary to find out about the requirements of your course and subject options.
  • Submit your Enrolment Declaration, and Enrol in your 2014 subjects for all periods (e.g. Semester 1 and 2) and/or apply for Leave of Absence to take a break from your studies.

The Re-enrolment webpage will be updated throughout the re-enrolment period with tips and advice.

 

Receiving your Results

Will I receive notice of my semester results in the mail?

IBIBS publishes results online. To obtain your recent results log into my.ibibs and click on the Student admin tab. As a currently enrolled student, you can order a free email report of all your results to date through my.ibibs.  This is called a "Results Statement" and is an unofficial record.

Upon completion of your course you will receive a copy of your Academic Transcript, free of charge, in the mail to your preferred address.

You may also order and purchase an Academic Transcript (or other academic statement) online during any stage of your studies.

 

Exam Start and Arrival Times

What time do my exams begin and when can I enter and leave the exam room?

The official examination start times at IBIBS are:

 Day

 Exam Start Times

 Monday

 9:30am and 2:30pm

 Tuesday

 9:30am and 2:30pm

 Wednesday

 9:30am and 2:30pm

 Thursday

 9:30am and 2:30pm

 Friday

 9:30am and 2:30pm

There is reading time before the official examination start times stated above.

The personal examination timetable that you obtain from my.ibibs will state for each subject the official exam start time and allowable reading time.

Entering and leaving the exam room:

The school's examination policy provides the following advice.

 

Arrival

* You should arrive at the exam room at least 15 minutes before the exam officially begins. You will need to arrive earlier if you wish to take advantage of the reading time, as the reading time is always before the official exam start time.
* You will be unable to enter the room 30 minutes after the exam has officially begun. Students who are expecting to arrive after this time will not be admitted except in the case of a major disruption affecting a significant number of students and should report directly to their Student Centre for advice.

Leaving

You will be unable to leave within the
* first 30 minutes of the official exam start time or
* final 15 minutes of the exam

 

Graduation Cost

How much does it cost to graduate?

The only cost for graduation is the hire of academic dress (your gown and hood and, if appropriate, cap or trencher) that you are required to wear at the ceremony. 

From 2014, the hire of a set of graduation dinner and academic regalia (gown and hood) costs $150, and this fee also encompasses the post-ceremony function and your official allocation of guest tickets.

Additional guest tickets (if they are available for your graduation ceremony) can be purchased for $10 each.  

Please note the following:

  • All hire and sales of academic dress is a service of IBIBS.
  • Online bookings to hire regalia open approximately three weeks prior to each ceremony round. Online hire of academic dress closes seven (7) days prior to your ceremony date.
  • On your graduation day, you need to pay an additional $50 cash deposit when you collect your academic dress. This is refunded to you when you return your regalia by the deadline following your ceremony.  

Details about hiring academic dress will be included in the confirmation email sent to you about three weeks prior to the ceremony round, which will confirm your expected ceremony attendance, and also advise you about guest tickets.

 

Passing Course Requirements

How do I know if I have completed all the requirements for my degree, diploma or certificate? 

You can access your results on my.ibibs via the 'Student admin' tab, and, in the 'Exams & results' portlet, click on the 'Go to exams & results' button. Here, you can click on 'View my recent results', which is an unofficial documentation of your results.  

In most cases all of your Semester 2 2014 results will be available by 3pm Friday 6 December at my.ibibs.

An official Academic Transcript will be issued to you when you have completed your course, free of charge.  

Your academic transcript will give a Completion and Conferral Summary that outlines:

  • The name of the degree attained,
  • the completion date,
  • the conferral date (if you graduated),
  • any Majors, specialisation or Fields of Research
  • Overall Honours grade if applicable,

Until your faculty certifies the completion of your course, this information will not appear on your academic transcript in the completion and conferral summary.

Please follow the steps below if some of your results are missing:

Step 1 Wait until Monday 9 December (ie. the first working day after all results have been released) and check your results again.

Step 2 If results are still missing, check your school email account to see if you have a message from the academic department about the missing result.

Step 3 Contact the academic department about the missing result only after Steps 1 and 2 above have been completed.

 

Subject/Course Change Deadlines

What are the deadlines for subject and course changes in 2014?

The following are the standard subject deadlines for:

  • enrolling in and withdrawing from subjects;
  • taking Leave of Absence or withdrawing from your course;
  • as well as the consequences of making a change by these deadlines.

For information about making any of the above changes see the 'Answers others found helpful' below or contact your Student Centre.

Managing your Study Plan

Your study plan is a diagram that shows what you must do, and can choose to do, to successfully complete your course. Your study plan reflects your course structure and can include core subjects, options for electives and breadth subjects, as well as choices for majors, minors and other structures. It also shows what you have currently planned, enrolled in, successfully completed and what you still have left to complete.

To access your study plan, go to my.ibibs, and via the 'Student admin' tab, in the 'My enrolment' portlet, click on 'Go to my enrolment'.

2014 Deadlines

Note: Where a subject census date falls on a weekend, you are advised to finalise your enrolment by the last working day prior to the census date.

 

Special & Supplementary exams

What are special and supplementary exams?

The school may give students the opportunity to sit special or supplementary exams in a very limited range of circumstances.

In summary:

* Special exams (or special assessment) are only awarded if a student has applied for special consideration (there are other outcomes possible as a result of applying for special consideration; (see the special consideration policy for details)

* Supplementary exams are sometimes awarded if a student is on the verge of completing their course (see the school's assessment policy details). Note that you cannot apply for a supplementary exam.

If the special or supplementary exam that has been granted will be held during the school's official supplementary exam period, it will be denoted by an ‘S’ on your statement of results (available from my.ibibs).  The time and venues of these exams will also be available from my.ibibs.

Sometimes the special or supplementary exam will not be held as part of the University’s supplementary exam period.  In these cases students normally receive advice about the exam via an email from their Student Centre or Graduate School.

Special and supplementary exams are normally held very close to the main exam period, so please regularly check your University email account and statement of results for details.

 

Graduation Eligibility

Am I eligible to graduate?

When do I graduate?

 

The terms 'graduation' and 'graduating' refer to the process of actually attending a conferring (graduation) ceremony or having your degree conferred or award granted in absentia.

 

Bachelor degree students

If you are completing your study during:

  • Semester 1, 2014 - you will be sent a provisional* invitation in late May 2014 to attend a ceremony in August 2014
  • Semester 2, 2014 - you will be sent a provisional* invitation in mid October 2014 to attend a ceremony in December 2014.

*A provisional invitation means that you can register a response to your graduation invitation during your final semsester of study; but that your Student Centre or Graduate School will only be able to confirm that you have met all course requirements and are eligible to graduate once your results for your current subjects are finalised.

I have just got my final results. How and when do I graduate? 

All Courses

You are not considered to have graduated from your course until the school has officially awarded you your degree, diploma or certificate. Getting your final results only indicates you have completed your course.

Bachelor Degrees

If you are completing your study during:

  • Semester 1, 2014 - you will be sent a provisional* invitation in late May 2014 to attend a ceremony in August 2014
  • Semester 2, 2014 - you will be sent a provisional* invitation in mid October 2014 to attend a ceremony in December 2014.

*A provisional invitation means that you can register a response to your graduation invitation during your final semsester of study; but that your Student Centre or Graduate School will only be able to confirm that you have met all course requirements and are eligible to graduate once your results for your current subjects are finalised.

A student must receive - and respond to - an invitation sent to them from the Graduations Office in order to be able to graduate, either by attending a ceremony or by graduating in absentia.

The 2014 Schedule of Degree Conferring Ceremonies can be viewed here.

 

If I have fees, library fines or other monies owing, can I graduate?

 

All monies owed to the school (including course fees) must be paid before you can graduate. You will have a sanction placed on your student record if you have monies owing.

All sanctions can be viewed on my.ibibs - the sanction/s will appear as an icon at the top of your home page. You can then click on the icon for details about any sanction/s.

If you are scheduled to graduate in an upcoming round of ceremonies, and have been advised that you have a debt owing to the school, it is very important that you clear the debt from your record by the due date given - if you still have debts outstanding by the due date, you will not be able to graduate, either at a ceremony or in absentia

Please also note that if you owe money to the school that until payment is made you will also be unable to view your results or obtain an academic statement (eg an academic transcript).

Further information about how to clear debt-related sanctions is provided below.

Note that if you were not eligible to graduate due to a debt-related sanction, and have since cleared the debt, you will need to wait until the next round of graduation ceremonies in order to graduate, either attending a ceremony or in absentia.

 

Can I graduate if I apply for Special Consideration?

 

Yes you may graduate if you apply for Special Consideration, although your graduation may be delayed to the next round of ceremonies.  You should therefore ensure any arrangements you make regarding graduation, such as travel plans, are flexible in case you need to attend a later round of ceremonies.

This is because:

  • Before any student is able to graduate, results for all of their subjects must be finalised and their Student Centre/Graduate School needs to confirm that they have met all course requirements.
  • One of the outcomes of Applications for Special Consideration may be the award of special assessment. Special Assessment is often scheduled during the Supplementary/Special Exam periods.
    The timing of these exam periods means that for students undertaking Special Assessment in the:
    • Semester 1 Supplementary/Special Exam period- providing the assessment for all subjects is finalised and all course requirements met by the start of the last week of July*, they will be able to attend a conferring ceremony in August.  However, students undertaking additional/supplementary assessment should discuss the timing of the marking of their assessment with their Student Centre/Graduate School, so that they have a clear idea of whether or not they can realistically expect to graduate in the August ceremonies.  They may need to wait until the December round of ceremonies to graduate.
    • Semester 2 Supplementary/Special Exam period- will be unable to graduate in December of that year. Their next opportunity to graduate is in the March round of conferring ceremonies in the following year.

Each year the Graduations Office lets relevant school staff know the specific date by which results and course completions must be finalised to enable students to be included in each round of conferring ceremonies.

Please contact your Student Centre if you wish to discuss your course requirements, or Special Consideration.

I'm doing a Summer Semester subject(s), when can I graduate?

 

Depending on the expected release date of your final result(s), you may be invited to graduate in March 2014; if so, you would be sent an invitation by early February 2014.

Otherwise, following successful completion of your course, you will be sent an invitation in mid-May 2014 to attend a ceremony in August 2014.

Please note: the Graduations Office is not able to determine or negotiate results release or eligibility to graduate. Invitations to the March 2014 ceremonies will be made based solely on Student Centre advice. If you have any queries about the timing of the completion of your studiues or your eligibility to graduate, you should contact your Student Centre.

You should ensure that you update your preferred address details on my.ibibs as soon as you complete your summer semester subject(s) so that any graduation correspondence reaches you.

 

 

Ordering Evidence of Qualification

 

How do I order Evidence of Qualification letters?

IBIBS Academic Transcripts are now ordered online.

1. Options and mandatory fields

  • Options marked with a red asterisk are mandatory; that is, you cannot proceed through your order unless you fill in the information,
  • please ensure that you read the delivery instructions and list any special requirements,
  • upload any additional or support documents if necessary, and, 
  • When you have selected your academic transcript order click the checkout button.

2. Personal Information

  • You will be prompted to enter some personal details to validate your identity. 
  • Note that information entered is case sensitive
  • If you are unable to successfully validate your identity please call the IBIBS Contact Centre on 1300 659 298.

3. Delivery (Shipping) Instructions

  • First time users will be required to enter their contact details,
  • If the contact address is the same as the delivery (Shipping) simply choose "Set my shipping Details to same as my contact details" link.
  • International Courier or Yellow Express Post within Australia delivery options can be selected.  A separate Order will be required for delivery to different destinations.
  • To ensure safe, secure and fast delivery which is traceable, please select the delivery options international courier or Yellow Express Post. 

4. Check your request is accurate and correct

  • Review your request and confirm the details are correct by ticking the Authorisation box.

5. Payment

  • Enter your payment details,
  • click the make payment button,
  • An order confirmation and receipt will be emailed to you.

6. Cost

  • Evidence of Qualification letters cost $25/copy. There is no limit to the number of copies you may order.
  • International couriers cost $35 and Yellow Express Post within Australia, costs $10 in addition to your academic statement.  (A separate Order will be required for delivery to different destinations.)

 

Permitted Exam Materials

 

What may I take into the exam room? 

The examinations policy includes information about the materials that are permitted in the exam room.

In summary students are not allowed to bring unauthorised materials in to the examinations room.  Unauthorised materials are items which are disruptive or provide students with an unfair advantage. At the beginning of each exam you will be warned about unauthorised materials and given an opportunity to surrender any unauthorised material in your possession without penalty.

You may take the following items into the exam room:
* Your student card. This is required and must be placed on your desk throughout the entire exam.  If you have lost your student card, you may either (a) obtain a replacement from a Student Centre or (b) bring an alternative form of picture identification (e.g. passport or driver’s license) and a copy of your enrolment record.
* Writing instruments (pens, pencils, erasers, rulers, etc), either loose or in a clear plastic bag
* Mathematical instruments (stencils to draw shapes, protractors, etc), either loose or in clear plastic bag.
* Water in a clear bottle.
* Small sized valuable items (including wallets and mobile phones).  These items must remain under your desk throughout the entire exam and may not, for example, be taken to the bathroom.  Mobile phones and electronic devices must remain switched off when in the exam room. Electronic detectors are installed at the exam venues.
* Pharmaceutical medication
* Any other items that have been approved for alternative exam arrangements (e.g. ergonomic supports, heat packs, diabetes testing kit and technology customised to individual student needs [e.g. Braille note computer).  Food may be brought into the examination room only if required for medical reasons.

Unless otherwise authorised (i.e. advised by your subject coordinator and stated on the exam cover sheet), you may not take any of the following items into the exam room.   
* calculators (unless permitted, they must not be used during reading time)
* dictionaries (unless permitted, they must not be used during reading time)
* bags
* pencil cases
* notepads or loose sheets of paper
* textbooks or course notes
* diaries
* music players and all other electronic devices (e.g. computers, iPads) except calculators that are as specified (e.g. particular brand and model)   
* food (unless required for medical purposes)
* beverages apart from water (coffee and energy drinks are not allowed)

If you have an open-book exam, your lecturer will advise you of the materials that may be used during the exam: these instructions will also appear on the heading of the exam cover page. Large textbooks must be kept under your desk or chair when not in use.

For further information, we have produced a How-To video guide for exams for students at the IBIBS. 

 

Special Consideration Overview

 

What do I need to know about Special Consideration?

Special Consideration is available to students who have had their studies significantly impacted by short-term circumstances reasonably beyond their control such as acute illness.

The Special Consideration procedure is made under the Academic Performance Policy. 

 

Repeating a subject

 

If I am repeating a subject, do I have to meet all the requirements again?

If you are repeating a failed subject, you must repeat all the assessment.

You are not able to 'roll-over' assessment requirements from the first attempt to subsequent attempts at passing the subject.

If a subject is failed, and repeated, your attendance during the first enrolment cannot be added to the attendance requirement for your subject when it is repeated. 

If you had successfully completed assignments or practical work, you can ask your subject coordinator if you can be exempted from completing them again.  However, there is no obligation on your subject coordinator to do this and you will usually be asked to repeat the assessment tasks. 

Students may not re-enrol in a subject in an award course that they have previously passed in the same course, unless a subsequent enrolment into the subject is a course requirement as determined by the Faculty/Graduate School. 

 

Notification of Graduation

 

How will I find out about my graduation?

Invitations are sent to Bachelor and Master degree students for graduation following this timetable:

 

Graduation Ceremony Round

 Invitations issued

 December

 Early October

 

A student cannot graduate, either by attending a ceremony, or in absentia, unless they have:

 

  • Received an invitation from the Graduations Office
  • Registered a response to their invitation (via their Student Portal or by returning the form mailed to them)
  • Received an email from the Graduations Office confirming that they are scheduled to graduate on an upcoming date
  • Received a second email from the Graduations Office confirming that their Faculty/School has confirmed they are eligible to graduate, and that their graduation will now proceed.

 

Invitations

You should be sent a provisional graduation invitation in your final semester of study; or, if you deferred your graduation, you will be sent an invitation approximately eight weeks prior to the next appropriate ceremony round.

Invitations are sent initially to students via both email and post, to each invitee's student email address, and preferred mailing address

Once you have responded to your invitation the Graduations Office will then use email only to your student email address to communicate with you.

If you expected to receive an invitation for a particular ceremony round but have not, you should contact 1300 659 298 as soon as possible, as students need to be invited to graduate (see above).

If you completed your course more than six months ago

Once you receive your invitation in the mail, please return it with an updated email address by the due date. Thereafter we will use this email address only to communicate with you about your graduation.

Have not received your invitation

If you believe you should have been sent an invitation for the current round of ceremonies, or that your mailing address may be incorrect, please contact on 1300 659 298.

 

 

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